One of the biggest concerns for business owners is simple: you want your team to be able to travel when they need to, but you also want to understand and control how much that travel is costing.

That is exactly why Monochrome Business Accounts include built-in spending controls.

You decide what reasonable spending looks like for your business, and Monochrome applies those rules automatically every time your team books a ride.

No spreadsheets to maintain. No manual checking. No awkward conversations after an unexpectedly expensive trip.

You set the rules once, and the account follows them.

Three Layers of Control, All in Your Hands

1. Per-Ride Limit

A per-ride limit controls how much can be charged to the business account for a single trip.

For example, if your business decides that no individual journey should cost more than a target amount, you can set a target amount as the maximum ride value.

From that point onward, any ride above that amount cannot be charged to the business account.

The employee is shown a clear message explaining that the trip exceeds the company policy and that they will need to choose another payment method or contact their business administrator.

This is useful for businesses that want a clear ceiling on the cost of any one journey, regardless of who is booking it.

2. Monthly Limit

A monthly limit gives your business a broader spending ceiling over the course of the month.

This is useful when your team's travel needs vary from day to day.

One week may include several client meetings, airport journeys, or site visits, while another may be much quieter.

A monthly limit gives employees flexibility to travel when needed while ensuring total business spending remains within the amount you have chosen.

This can make budgeting easier because you always know the maximum amount the business account can spend over the month.

3. Vehicle Clans

Vehicle plans let you control which vehicle classes your team members are allowed to book.

Some vehicle classes cost more than others, so restricting access to certain plans can help keep spending aligned with your budget.

For example, you may decide that most employees should only be able to book Economy vehicles, while selected team members are allowed to use Business or higher vehicle classes.

You decide which options are appropriate for your company.

Setting It Up Is Entirely in Your Hands

Your spending rules are managed directly from the Monochrome Business dashboard.

You can configure your per-ride limit, monthly spending limit, and permitted vehicle plans according to the needs of your business.

Changes take effect immediately.

If your travel needs or budget change, you can return to the dashboard and adjust the rules at any time.

Nothing is permanently fixed.

The Bigger Picture: Fairness and Peace of Mind

Spending controls are not only about reducing costs. They can also help create consistency across your team.

Without clear limits, it is easy for some employees to use significantly more of the company's transport budget than others, even when everyone is acting reasonably.

Setting clear rules gives every team member the same understanding of what the business account is intended to cover.

It also makes spending more predictable.

Instead of reviewing your account later and wondering how costs became higher than expected, you already know that every business-paid ride has operated within the boundaries you set.

In Short

Monochrome spending controls give your team the freedom to move while keeping the business in control.

You choose the maximum cost of an individual ride, the overall monthly spending level, and the vehicle classes your team can access.

Monochrome then applies those decisions automatically.

The result is simpler administration, more predictable spending, and clearer boundaries for everyone using the account.

Give your team freedom to move, without losing control of the budget.